NYSACAA Board Meeting
August 25, 2000
CCE Onondaga County Office
Minutes

The meeting was called to order at 10:15 am by Steve Hadcock, Vice President.

Present were Ed Staehr, Beth Spaugh, Steve Hadcock, Ken Carnes, Keith Severson, Bruce Tillapaugh, Paul Westfall, and Charlie Mazza. Guests were Ed Harwood, Tom Gallagher, and Joan Petzen.

The March 31 minutes were reviewed. Bruce Tillapaugh moved to accept, with the amendment to replace "GMO" with "GEO". Ed Staehr seconded. Motion passed.

ACCEE Conference Discussion:

Keith S. and Ed S. have been representing NYSACAA at ACCEE planning. Keith discussed the ACCEE Conference to be held in October. The conference is set for October 25-26-27 in Syracuse. Trade show tables will be available for $25.00/table for vendors. Reception/registration will be handled by local CCE staff. People are needed to hosts workshops and tours. Dave Allee is available to talk about AI at the conference. Diane Knack is our contact for our thoughts and wishes of recognition and awards. Kermit Bossard is our contact to offer changes to the 4-fold pamphlet. ACCEE benefits are being worked on by Marge Keith and Margaret Shortleaf. Dave Hawley is interested in forming an ACCEE "Senate".

Several agriculture related workshops and tours are available. The meeting will be held at the Hotel Syracuse. Available time slots for other topics include Wednesday afternoon from 4:00 to 6:00 and Thursday afternoon from 4:00 to 5:30, and Friday after the business meeting. Ideas for use of these times included discussion on Professional Development Opportunities, Follow-up on the June Meeting, Small Farms Program, Awards Programs, State Committee Chair and Regional Committee Member Responsibilities, and March In-Depth Week Opportunities. Consensus was to use the Thursday afternoon tine to have an internal discussion to follow up the June meeting.

CCE Director's Office Report - Ed Harwood.

Ed Harwood stated that there are 100 Agricultural staff FTE's in the system. NYSACAA has 85 paid members. Ed stated that he needs a statement from the Association describing who we are, our purpose, who we represent, etc., for use with the Dean's office. It would also be helpful if the National Meeting/PIC registration materials were more descriptive about workshop contents and other professional development opportunities.

The Board would like to meet with the dean and director as soon as it can be arranged. We will need a list of issues to present and a report of accomplishments since our last meeting. We will also need to ask for support for the 2005 AM/PIC.

Treasurer's Report - Charlie Mazza

Total Assets for the Association were $32,541.34 as of July 31, 2000. (Please attach your handout material to these minutes.) Ed Staehr moved to accept the Treasurer's Report. Beth Spaugh seconded. Motion passed.

Membership Report - Charlie Mazza

There are currently 79 renewal memberships, nine new members, and four affiliate members.

501(c)3 Status - Steve Hadcock and Charlie Mazza

Charlie reported that he had talked with Brian Henehan about the process. We will need to hire an attorney at some point in the process. We will need to make sure that the Constitution and By-Laws are up to date. The latest date found was 1975, but there have been revisions as late as 1998. We already have a Federal ID number. The process includes filing an application with the Federal government and an application for a charter with the New York Department of State. We need to finish this process by Spring, 2001.

Beth moved to authorize Charlie Mazza to expend necessary funds up to $300 for legal fees involved with a legal review of our By-Laws and make recommendations for revision. This should be done prior to the fall 2000 annual meeting. Ed Staehr seconded. Motion passed.

November In-Service

The November In-Service is scheduled. Ed Harwood would like information on the transitions meeting on Friday, such as updating the farming alternatives booklet. He also wants to survey ag agents for topics for the March In-Depth Week. NYSACAA can assist with choosing the topics, can provide financial support, assist with curriculum development, and with advertising.

Director and Officer Nominees

The Past President chairs the nominating committee. The Southern Tier district is eligible to nominate a member for Secretary. The Treasurer's position is open to nominees statewide. Directors: are eligible for two-year terms, and may serve two consecutive terms. Status is as follows:

• Finger Lakes - Needs to nominate a director
• Central - Ed Staehr is currently serving the first year of his second term.
• Northern - Beth Spaugh is currently serving the first year of her second term.
• Western - Bruce Tillapaugh is currently serving the first year of his first term.
• Capital - Ken Carnes is currently serving the first year of his first term.
• Southern Tier - Walt Nelson is currently serving the first year of his first term.
• Southeast - Les Hulcoop is currently serving the first year of his second term.
• Committee Chair Rotations change in 2001. New assignments are:
• Western - Orientation
• Southern Tier - Extension Programs
• Capital - Communications
• Northern - Professional Excellence
• Finger Lakes - New Publications Award
• Southeast - Public Relations
• Central - 4-H Youth

Chairs from the districts need to be designated from the districts by October 15th. Send the names to Keith Severson.

Award Nominees

• In House Award - Fred Fladd
• Out of House Award - Mark Twentyman

Ed Staehr moved to accept the candidates for the awards. Keith Severson seconded. Motion Passed.

2005 AM/PIC

Bruce Tillapaugh moved to present information and a recommendation from the Board on the potential sites for the 2005 AM/PIC to the membership at the 2000 state annual meeting. Beth Spaugh seconded. Motion passed.

Pro's and Con's of the two sites:

Syracuse Pro's: close to Cornell, good roads, better convention center, more central to some states, convention center closer to headquarters hotel, Ed Staehr is willing to serve as AM/PIC committee chair, close to Thousand Islands.

Syracuse Con's: area of town, not as flexible, convention center costs will be higher, shuttle costs will be higher, will need more hotels, hotels farther apart.

Buffalo Pro's: nicer airport, Niagara Falls, no shuttle costs, Canada, Adams Mark Hotel, non-union hotels, Joan Petzen is willing to serve as AM/PIC Chair, easier to get from one point to another.

Buffalo Con's: Adams Mark further from convention center, located on the edge of the northeast region, further form Cornell, room rates higher.

Bruce Tillaupaugh moved to recommend Buffalo as the site of the 2005 AM/PIC to the membership, with negotiations to continue with both sites to further reduce room rates , convention center costs etc. Beth Spaugh seconded. Motion passed.

Beth Spaugh moved to authorize Paul Westfall and Ed Staehr to continue negotiating with the respective cities and hotels to lower their prices. Keith seconded. Motion passed.

Paul Westfall moved to recommend the dates of July 17 - 21, 2005, for the 2005 AM/PIC to the membership at the October annual meeting. Beth Spaugh seconded. Motion passed.

Next Meeting The Board will meet Thursday, October 26, 200, at 7:00 am (breakfast meeting) to finalize the agenda for the annual business meeting.

Steve Hadcock and Charlie Mazza need the names of members retiring this year so we can get plaques ordered and pay lifetime memberships for them. Meeting adjourned.

Respectfully Submitted, Paul Westfall, Secretary