Position Description
Cornell Cooperative Extension of Tompkins County

Working Title: Finance Assistant

Classification Title: Extension Accounts Representative II

Office Location: 615 Willow Avenue, Ithaca, NY 14850

Supervisor’s Classification: Finance Manager

General Responsibilities:
Assist Finance Manager with day to day bookkeeping duties in accordance with Generally Approved Accounting Procedures using a computerized double-entry accounting system. Acts as a back up to the Finance Manager. Will assume responsibility for budgets, reports and billing for specific contracts under supervision of the Finance Manager.

Duties & Responsibilities:

• Process vouchers for payments and other financial transactions.
• Assist with data entry including general journal, accounts receivable and accounts payable ledgers.
• Maintain budgets, prepare reports and billing statements for specific contracts as assigned by the Finance Manager. Use Excel to prepare reports as needed.
• Assist with payroll process including time collection and maintenance of employee sick leave, vacation, personal leave records.
• Other duties as assigned to support the financial operations of the organization.
  

Reporting Relationships:

• Supervised by the Finance Manager..
• Works from time to time with the Administrative Assistant.
• Maintains working relationships with other staff and volunteers as needed.

CCETC personnel policies designate a three month period with close supervision and support after which s/he is expected to work more independently but will continue to receive the ongoing support and general supervision of the Finance Manager.

Skills and Abilities Required:

• An understanding of accrual accounting
• Must use good judgement and be attentive to detail and accuracy.
• Must have good mathematical problem solving skills.
• Able to type, operate calculators and maintain an orderly set of files.
• Ability to use a computerized accounting system
• Ability to construct spreadsheets using Excel.
• Ability to communicate via e-mail and use internet resources.
• Must have good mathematical problem solving skills.
• Must use good judgement and be attentive to detail and accuracy.
• Able to read and interpret data process printouts.
• Ensure confidentiality of financial, personnel, and payroll records.
• Ability to communicate with people of diverse educational and cultural backgrounds.

Minimum Education Required:

• Associates Degree or college level accounting courses and 2 years of experience.

All Cornell Cooperative Extension positions are contingent upon adequate performance and availability of funds.

AA/EOE

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Cornell Cooperative Extension of Tompkins County
Education Center
615 Willow Avenue
Ithaca, NY 14850
Phone: 607-272-2292
Fax: 607-272-7088
Email: tompkins@cornell.edu

Cornell Cooperative Extension of Tompkins County provides equal program and opportunities. No person shall be denied employment on the basis of any legally prohibited discrimination involving, but not limited to, such factors as race, color, creed, religion, national or ethnic origin, sex, sexual orientation, age, or qualified disability.